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3 Steps to Implementing a Strategic Marketing System for your Practice

Taking a strategic approach to your marketing is the most efficient way for you and your staff to find great prospects, build your brand and grow your book of business. A strategic marketing system uses fewer resources, requires less effort—and it consistently delivers better results than one-off marketing campaigns.

Working strategically isn’t hard. In fact, the whole point of it is to lessen the workload on you and your staff, while increasing the effectiveness of your marketing. All it takes is a few minutes of planning and a good tech solution to take the admin work off your hands.

Here are three steps great advisors take to implement a strategic marketing system.

Step 1: Set your marketing priorities

Taking a strategic approach means coming up with a clear overall direction for your marketing over the next twelve months. Begin by identifying your top three marketing priorities—the ones you believe are most important to growing your practice. Sample priorities include:

  • Find more ‘A’ clients
  • Retain current clients
  • Build your brand
  • Develop a new niche
  • Make more sales to current clients
  • Promote a new service or area of expertise
  • Increase your geographical reach

Focusing on three key priorities will increase your efficiency, maximize your marketing ROI and eliminate distractions.

Step 2: Define your marketing strategies

For each of your priorities, identify the marketing strategies you will implement to reach your objective. For instance, if your goal is to increase the number of products per client you may decide to run direct email campaigns for DI products to clients who have that need.

The trick to making your strategies run effectively and efficiently is to take a few minutes to map out the steps involved in implementation. For example, if you’re going to run a direct mail campaign for DI, steps might include:

  • Define the ideal client for the product
  • Find all current clients who match that profile
  • Create an email template introducing the concept, why it benefits the client, and asking for a call or meeting to discuss
  • Schedule calls
  • Schedule Meetings
  • Hold meetings
  • Begin the application process
  • Follow-up with client

For each step identify who completes the step and when it should happen.

Step 3: Use technology to automate your marketing system

Once you have identified the steps involved in implementing each strategy the big win comes from using technology to automate as many of them as possible. This will reduce frustration, free up staff to work on higher value tasks, and give you more time to spend in front of clients.

In the past, managing the workflow of a marketing campaign was often done with paper and pen or some ad hoc combo of Word docs and Excel spreadsheets. Too many times this resulted in campaigns falling apart because they were difficult to manage.

Today there great CRM solutions that will automate many of the steps in your process. For example, in the case of an email campaign, the right technology will:

  • filter your client contacts to find exactly the right candidates
  • enable you to create email templates,
  • automatically send emails to the right clients
  • alert you to upcoming calls, meetings and follow-ups

A good CRM solution will not only automate most of the process—it will track your results as well. In the case of a direct mail campaign for instance, you’ll be able to see what your response rate to the emails was, how many calls and meetings were booked, and ultimately how many clients bought the DI product.

If these metrics show your campaigns are not working as effectively as you’d hoped, you can make revisions to your marketing materials, your process and your approach to calls and meetings.

Wrap up

Taking your marketing to the next level means thinking about it strategically rather than as a series of one-off campaigns. Define the goals you hope to achieve and identify the strategies that will get you there. For each strategy map out the workflow—and then use a good tech solution to automate as much of the process as possible. Get these steps right and you’ll find your marketing will become more effective, clients will be better served, and you and your staff will be freed up to work on the highest value activities.

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